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Article 1] NAME AND DISSOLUTION
Section 1) |
The name of this organization shall
be “The Clayton High School Band
Boosters.” (Will be called the CHS
Band Boosters). |
Section 2) |
Said CHS Band Booster organization
is organized for charitable, educational,
or religious purpose under the section
of IRS code 501-C-3. |
Section 3) |
No part of net earnings of the CHS
Band Boosters shall benefit, or be distributed
to any member, trustee, officers, or other
person, except that the CHS Band Boosters
shall be authorized to pay reasonable compensation
for services rendered to the group. |
Section 4) |
The CHS Band Boosters will not carry
on any other activities not permitted by
IRS Code 501-C-3. |
Section 5) |
Upon dissolution of this organization,
assets will be distributed for one or more
exempt organizations designed to continue
music education at Clayton High School
in the Fine Arts Dept. or The Johnston
County School System. |
Article 2] OBJECTIVES
The objectives of “The Clayton
High School Band Boosters” shall be:
Section 1) |
To encourage and maintain an enthusiastic
interest in and provide support to the
various programs of the Band at Clayton
High School {CHS}. |
Section 2) |
To encourage and support the band program
as a learning and growing tool for ALL
students. |
Section 3) |
To provide a line of communication
and cooperation between the Band Director(s),
Staff, School Administration, School Board,
and Members of the CHS Band Boosters. |
Article 3] MEMBERSHIP
The membership of this organization is open to all
persons interested in the promotion of the CHS Band
Program. Only parents with students in the band program
can be an officer.
Article 4] OFFICERS
Section 1) |
The officers of the CHS Band Boosters
shall be: President, Vice President of
Operations, Vice President of Finance,
Secretary, Treasurer. |
Section 2) |
No Band Director or Principle employed
by the Johnston Co. Schools, their spouses
or immediate family members may hold elective
office. |
Section 3) |
A nominating committee consisting of
The Band Director and three members will
be appointed by the President no later
than February 28. The Nominating Committee
shall present a slate of officers to the
full membership. Nominees must agree to
serve prior to the election. At the meeting
where the election occurs, the President
will open the floor for further nominations.
Those nominated from the floor must agree
to serve prior to any voting. In addition,
the Band Director must concur with all
nominees. |
Section 4) |
New officers will be elected at the
April meeting of the CHS Band Boosters.
They will be installed at the Band Banquet.
The term of office will be 1 year (from
May to May). |
Section 5) |
In case of resignation or termination
of an officer, the Executive Committee
shall appoint a replacement to serve out
the term. |
Article 5] EXECUTIVE COMMITTEE
Section 1) |
The Executive Committee shall be composed
of no more than ten (10) Members. The officers
{President, V-P of Operations, V-P of Finance,
Secretary, Treasurer}, Fundraising, and
2 members elected by the membership. The
Band Director will be an ex-officio member
without voting rights. |
Section 2) |
The Executive Committee will have general
supervision of the affairs of the CHS Band
Boosters. |
Section 3) |
Meetings of the Executive committee
shall be called by the President or by
a majority vote of the Executive Committee. |
Section 4) |
The Executive Committee shall have
the authority to approve any expenditure
of up to $250.00 without membership approval
other than those provided for in the budget. |
Section 5) |
The Executive Committee shall monitor
and manage the budget. These responsibilities
should include the ability to move available
funds between line items of the budget;
however, the total amount of the budget
cannot be changed without a vote of the
membership. They can reduce or eliminate
line items if revenues fall short of budget. |
Article 6] MEETINGS
Section 1) |
There shall be at least 6 general membership
meetings each school year. |
Section 2) |
The annual meeting shall take place
each April. |
Section 3) |
The President or a majority of the
Executive Committee may call meetings as
needed by the CHS Band Boosters. |
Article 7] QUORUM
Section 1) |
A majority of the Executive Committee
shall constitute a quorum. |
Section 2) |
A quorum at General Membership Meetings
shall consist of at least 20 members of
the CHS Band Boosters. |
Article 8] FAIR SHARE
Section 1) |
The fair share program is our method
of students supporting the band program. |
Section 2) |
No part of concessions or Clayton Band
Classic revenue will be considered fair
share funds. |
Section 3) |
The Executive Board shall establish
the student fair share amount after the
budget is approved each year. |
Section 4) |
The Fundraising Committee shall provide
an adequate number of opportunities for
students to raise their fair share. |
Section 5) |
Students failing to raise their fair
share or opting not to raise funds must
make arrangements with the Treasurer to
pay the specified amount [details will
be in Orientation Packet]. |
Section 6) |
Students exceeding their fair share
amount in one band year may carry- over
the excess to the next year |
Section 7) |
Families with more than one band student
will only be responsible for ½ the
fair share amount for the second or more
students. |
Article 9] AMENDMENTS
Section 1) |
Amendments to these By-Laws must first
be presented to and approved by a majority
of the Executive Board. |
Section 2) |
The Executive Board shall present all
amendments to the membership |
Section 3) |
After at least two (2) weeks - with
a quorum present, Amendments may be voted
on by the membership. A 2/3 majority of
the members present is required for passage. |
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